Up-to-the-Wedding-Day of Coordination
With Everything Is An Event, a day-of-coordinator is many things! We can't include EVERYTHING, but here is a very long list of some more common (and a few uncommon) duties:
before the wedding day even arrives......we are involved and helpful!
free consultation
rehearsal included
email, phone, or text us with your questions or concerns
we contact your wedding day vendors to introduce ourselves as the coordinator.
we construct your wedding timeline (or work with the one you already have designed).
we go over the details to make sure everything is in place and ready.
we do a venue "walk through"
we go over the seating chart and diagrams
we can provide free seating chart diagram software
we can provide free RSVP management software
DAY OF WEDDING:
we set up supplies*
we also provide any supplies you need to add*
we set up gift table and cake table
we set up sweet heart table
we set up table placement
we set up guest tables
we set out centerpieces
we place chair covers*
we decorate*
we double check for bridal party readiness
we pass out boutonniere, bouquets and corsages.
we assist guests as they arrive
we block special reserved seats
we check the bathrooms
we put up signage
we pass out programs
we cue the dj
we help with the brides grand entrance
we coordinate bridal party aisle procession
we roll out the aisle runner
we coordinate bridal party aisle recession
we meet the vendors
we come with needed emergency kit
we dim lights
we light candles
we blow up balloons*
we put out florals*
we direct tables for buffet
we serve food*
we coordinate timeline management
we coordinate bridal party grand entrance to reception
we oversee the reception is to your desires
we make sure bride, groom, bridal party, parents, grandparents are fed first
we show attention to detail
cake cutting
first dance
dad/bride and mom/groom dance
special requests
keep location tidy
fix problems (there are always unexpected issues at EVERY wedding)
we breakdown at the end of the reception*
- Even if you are doing most of the planning yourself, KUDOS TO YOU for recognizing the need for a professional to execute all of your hard work. You have made the smart decision to not throw everything on family and friends on the wedding day. Not only can many things go wrong, but, it could very easily stress an inexperienced person to their limits, and that person will not be able to enjoy the event as a guest and will end up feeling like event staff.
- its also great peace of mind for those who are not DIY brides. Please keep in mind that most venues may say they have a "wedding coordinator" but that person works for the venue....they are hired by the venue to make sure you don't go over your allotted time, don't damage the facility, etc. We honor house rules but the difference is WE WORK FOR YOU! Your happiness is our #1 priority on your wedding day.
click below to set up a meeting with Everything Is An Event.
day of coordinator rates start at
$700 flat rate for up to 75 guests
larger wedding? please inquire below for pricing.
(* = possible additional fee)